How to Write a Letter to an Inmate

Letters have long been one of the most important ways to stay in touch with someone in prison. Knowing how to contact an inmate, either through handwritten letters or email, can help maintain family bonds, improve morale, and remind them they’re not forgotten.

Thoughtful letters can make daily life behind bars a little brighter. But before sending any correspondence, you need to know the rules and processes correctional facilities have in place. This makes sure your message gets through.

Key takeaways

• You’ll need the incarcerated person’s name, ID number, and facility information to send a letter.
• Facilities have strict guidelines about letter content, format, and banned items.
• Some prisons allow email or digital messaging; others only accept physical mail.
• Messages should be clear, positive, and supportive.
• Beyond letters, you can support incarcerated individuals through commissary deposits and money transfers.

1. Gather information before you write

Knowing how to write a letter to an inmate starts with accurate information. Before you write your letter, make sure you have the right details about your recipient. Without them, your letter may be delayed or even destroyed. To get your mail to its destination, you’ll need:

• The incarcerated person’s full legal name
• Their unique identification number
• The facility name and mailing address
• Housing unit or cell block (if required)

Many correctional facilities provide this information with online locator tools. Check spelling and numbers carefully; any mistakes may prevent your letter from reaching its destination.

2. Follow prison rules for letters

Every prison has rules about what you can and can’t send to incarcerated individuals. Figuring out how to write a letter to an inmate involves knowing that correctional staff review all incoming mail for safety. Common restrictions for letters include:

• Content: Letters can’t contain threats, coded messages, or inappropriate material.
• Format: Some facilities limit the number of pages, types of envelopes, or ink color.
• Banned items: Stickers, glitter, or enclosures like cash, photos larger than 4×6, or stapled documents are often prohibited.

Remember, these rules vary widely. Before you write, check the facility’s website or call to confirm guidelines to ensure your letters pass without issues.

3. Decide if a letter or email is best

Depending on the facility, you may have multiple ways to send a message. Some prisons offer secure electronic systems where you can email incarcerated individuals directly. Others accept physical mail. Knowing how to email an inmate (and when) is particularly helpful if:

• You want your message delivered faster.
• The facility uses platforms like Jpay, CorrLinks, or other digital services.
• You’d like to attach approved digital photos or short notes.

If the facility doesn’t offer email, a traditional handwritten or typed letter is the way to go. While slower, it can feel more personal and provide something tangible that an incarcerated person can hold onto.

4. Consider what to write

The emotional contents of your letter are just as important as the physical ones. When thinking about how to write an inmate a letter, focus on positivity and connection. Prison often feels isolating, and your words can provide encouragement and hope.

Need inspiration? Consider the following ideas:

• Share updates about family, friends, or community events.
• Talk about everyday life; include details about work, hobbies, or potentially uplifting news.
• Include words of encouragement and reassurance.
• Ask questions to create a conversation.

Your tone should be respectful and supportive. Avoid mentioning sensitive topics that might cause stress or get flagged by facility staff.

Supporting an incarcerated person beyond letters

Letters are a powerful way to show care, but practical support can often go further. Incarcerated individuals rely on commissary accounts for daily essentials like snacks, hygiene items, and phone time. Sending money allows them to choose what they need most.

Whether you prefer online transfers with Send2Corrections, visiting an agent in person, or using the app, Western Union offers reliable options for families and friends to send money to an inmate.

This blog is for general informational purposes only and doesn’t constitute legal advice. While we aim to provide accurate content, details may change over time. For specific concerns, it’s best to consult a legal or professional advisor.